Freelancer Resources Articles - Arielle Executive https://arielle.com.au/business/freelancer/ Wed, 21 Jan 2026 09:00:29 +0000 en-US hourly 1 https://arielle.com.au/wp-content/uploads/2020/09/arielle-favicon-144.jpg Freelancer Resources Articles - Arielle Executive https://arielle.com.au/business/freelancer/ 32 32 How To Create A Professional-Looking Australian Invoice 4.7 (50) https://arielle.com.au/how-to-make-an-invoice-australia/ https://arielle.com.au/how-to-make-an-invoice-australia/#respond Tue, 15 Aug 2023 08:01:24 +0000 https://arielle.com.au/?p=85426 Reading Time: 6 minutesNeed to issue an invoice in Australia? Freelancers, contractors and entrepreneurs starting their first small business must understand how to]]> Reading Time: 6 minutes

Need to issue an invoice in Australia? Freelancers, contractors and entrepreneurs starting their first small business must understand how to create and send invoices.

Without invoices, you don’t get paid.

Please don’t send amateurish-looking invoices that omit critical details and look like they belong in 1985 (MS Word style).

Today, we’ll explore which invoicing platforms are best while providing you with tips for creating invoices that get taken seriously.

(Related: MYOB Solo vs FreshBooks: Which Is Best For Solo Traders).

Why Are Top-Notch Invoices Important?

Imagine finishing a job and sending a professional-looking invoice, complete with your logo and legally required information, straight to your client’s inbox. That’s the best way to leave a lasting impression.

The alternative?

australian invoice example

Above: An example of a professional Australian invoice. Note the clean design, the ABN and the words “Tax Invoice”.

Create an ugly document that is missing crucial details, and communicates to your client that you’re fumbling your way through running a business. 

So, why is a professional invoice necessary? 

  • It represents your business. The invoice is the official sale record between the two parties. 
  • You’ll need it during tax time. Invoices are used to calculate deductions.
  • If you get audited by the ATO (Australian Tax Office), you’ll need to provide invoices that go back 5 years.

(Related: 9 Best Password Managers In Australia).

Invoicing 101 In Australia.

Creating an invoice in Australia is a relatively straightforward process. 

The seven steps are as follows: 

  • Include the correct info: Nothing is worse than sending an invoice and having a client flag that you’re missing crucial details! Be sure to include your name, business name, ABN (Australian Business Number) or ACN, and contact details (address, phone number, and email). 
  • Add the recipient’s details: Check for typos. Ensure your client’s name is spelt correctly (if not, the stuff of nightmares). Your invoice should cover their name, business name, address, and ABN (if they have one). 
  • Create a unique invoice number: Every invoice should have a unique number to help with record-keeping and tracking. This number should be sequential and include the date the invoice was issued. We’ll cover this further down. 
  • Outline the services or goods provided: Clearly outline a description of each item, the quantity supplied, the unit price, and the total amount charged. Be as detailed as possible to avoid any confusion or misunderstandings. 
  • Provide payment details: Include your preferred payment method (e.g. bank transfer, credit card) and any relevant details, such as your bank account details or payment terms (e.g., payment within 30 days). Ask your customer to include the invoice number in their payment reference for easy reconciling. 
  • Add GST information: If you are registered for GST (Goods and Services Tax), you must include GST information on your invoice. 
  • Include payment terms: Finally, include any payment terms, such as the due date, late payment fees, and any discounts offered for early payment. Be clear with expectations and keep them realistic; 7-14 day payment terms are standard in most industries. 

(Related: Best Web Hosting Providers In Australia).

How To Create A Professional Invoice (And What NOT To Do).

Use a high-quality paper stock and opt for a colourful, patterned border…

NOT.  

Unless you’re creative, stick with a simple, minimalist design. The less visual information, the better. Help the reader scan your invoice without getting overwhelmed by clutter.

Aim to keep your invoices digital (the days of paper invoices are long gone). Our tips are: 

  • Keep colours out of the equation unless they’re in your brand logo. 
  • Add your business contact information in the header or footer for ease. 
  • Ensure fonts are easy to read. No script or cursive writing or extravagantly bold lettering. 
  • Triple-check for typos, then check again. 
  • Ensure the font size is large enough to read, particularly on a smartphone.

Expert Tip.

Expressing gratitude to a client for the work is always nice. For a nice touch, add a personalised ‘Thank you’ at the bottom of the invoice before sending it off.

How Do I Create An Invoice Number? 

As mentioned, you will need a unique invoice number for everyone you create. This is to help you and your clients (and tax auditors) track and reconcile invoices.

Hot Tip!

Be sure it’s a bit more elevated than #1 or INV-1 (not the best look for future clients). 

You can use a range of styles, such as: 

  • Numbering invoices sequentially: INV00001, INV00002
  • Starting with a unique customer code, for example, AEX00001
  • Including the date at the start of your invoice number (significant for time-based services): 2023-01-001
  • Combining the customer code and date, for example, AEX-2023-01-001

Whatever style you choose, replicate this on all other invoices moving forward. 

(Related: Ultimate Guide To Capex).

What Information Must I Include On My Australian Invoice?

Every country requires specific details to ensure tax invoices comply with business laws and regulations.

Requirements for making invoices in Australia include the following: 

Legally Required Information For An Australian Tax Invoice.

In Australia, be sure to include the following: 

  • The words “Tax Invoice” must be clearly displayed.
  • Your business name and contact information.
  • Your Australian Business Number (ABN) or Australian Company Number (ACN).
  • The date of the invoice.
  • A unique invoice number.
  • A description of the goods or services provided.
  • The number of goods or services provided.
  • The price of the goods or services provided.
  • The total amount due.

The invoice must also include information regarding GST (if applicable) and payment terms, including due dates or discounts.

(Related: Solo vs Hnry: Which Is Best For Solopreneurs?)

Optional Information That You Can Include On An Australian Invoice.

Include the following to elevate your brand and provides the client’s finance department with your contact details if they have questions:

  • Business logo.
  • Contact details (phone number and email address). 
  • Notes about the transaction, like whether the service or items are pending delivery.

(Related: MYOB vs Reckon: Which Is Best For Aussie SMBs?)

What Payment Options Are Available For Australian Businesses?

We’re no longer in the era of sending cheques in the mail. It’s best to offer your clients as many of the following as you can:

  • Direct bank transfers.
  • BPAY.
  • Credit Cards
  • Osko and PayID for instant methods.
  • PayPal.

Things to keep in mind with payment types: 

  • Credit cards provide convenience but may incur merchant fees.
  • Direct debits require customers to set up recurring payments with their banks for funds to be automatically transferred into their accounts monthly. They bounce back for insufficient funds, meaning you must chase payments (Platforms like Xero will automate reminders).
  • PayPal allows customers globally to pay securely using their email addresses and password. However, it’s known for very high fees.

How Do I Get Paid Quickly With An Australian Invoice?

There’s nothing more frustrating. The job is completed, and you’ve sent the email, but the payment is taking longer than it should.

Usually, friendly email reminders fall on deaf ears. It’s best to leave the hassling up to a trusty platform/website which will chase your client continuously (without the awkward conversations).

Our strategies for getting paid quickly with an Australian invoice are:

  • Validate information: Make sure all amounts, dates, item descriptions, etc., are correct so there’s no confusion on either side.
  • Specify the payment timeline: A date and time will help you and your customers avoid misunderstandings about when they need to pay.
  • Send out reminders: If payments aren’t received within the specified timeframe outlined in your invoice, send out friendly reminders via email or text message so that customers know their payments are overdue. And it allows you to include a ‘Pay now’ button for instant payment by card or e-wallet.
  • Offer incentives: Consider offering discounts or other incentives if customers make their payments early; this could encourage them to pay sooner rather than later
  • Automated billing systems: Automated billing cycles can be established with these systems so that regular customers don’t have to manually remit payment for each acquisition.

When tracking invoices, online software tells you when the customer has opened your invoice. It can also match them with payment into your bank account to tell you when it’s paid.

What Invoicing Software Or Platforms Should I Use?

You’re spoilt for choice regarding the platforms’ capability to automate your invoice process. Here are some of the best invoicing websites and what they offer:

1. MYOB.

  • Offers customisable invoices, payment tracking, and automatic reminders, with multiple payment options, a mobile app, and accounting software integration.
  •  For advanced features, $27.50/month for invoicing only and up to $69/month.

2. Xero.

  • Provides invoicing, accounting, and payment processing software, with customisable invoices, payment tracking, and a mobile app. 
  • $25/month for the starter plan and up to $60/month for the premium plan.

3. QuickBooks.

  • Offers customisable invoices, payment tracking, and automatic reminders, with multiple payment options, mobile app, and accounting software integration.
  • $15/month for self-employed and up to $50/month for the advanced plan.

4. Wave.

  • Provides free invoicing, accounting, and receipt scanning software, with customisable invoices, automatic reminders, and payment tracking. 
  • It’s free for invoicing, accounting, and receipt scanning software. Payment processing fees start at 1.75% per transaction.

5. Square.

  • Offers customisable invoices, payment tracking, and automatic reminders, with multiple payment options, mobile app, and reporting capabilities.
  • Free invoicing. Payment processing fees start at 1.9% per transaction.

6. PayPal.

  • Provides customisable invoices, payment tracking, and automatic reminders, with multiple payment options, a mobile app, and a seller protection program.
  • Free for invoicing, with payment processing fees starting at 2.6% + 30c per transaction.

7. Invoice2go.

  • Offers customisable invoices, payment tracking, and expense tracking, with multiple payment options, mobile app, and reporting capabilities
  • The basic plan starts at $5.99/month for the basic plan and up to $49.99/month for the enterprise plan.

Final Words On Creating A Professional Australian Invoice. 

Creating a valid tax invoice in Australia is now easier than ever. Take this as your sign to throw out the old-school invoices (better yet, pop them in your filing cabinet… if you still have one of those).

Ensuring that all the necessary details for both parties are included, the design is easy to read, legal boxes are checked, and payment options are accessible will ensure you’re paid in no time. 

Tommy

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How To Eat Healthy While Working From Home 4.5 (44) https://arielle.com.au/eat-while-working-from-home/ https://arielle.com.au/eat-while-working-from-home/#respond Mon, 31 Oct 2022 03:11:00 +0000 https://arielle.com.au/?p=76856 Reading Time: 5 minutesIn a post-pandemic world, more people are working from home or adopting a hybrid approach to work than ever before.]]> Reading Time: 5 minutes

In a post-pandemic world, more people are working from home or adopting a hybrid approach to work than ever before. While this offers many benefits in terms of time-saving from commuting, flexibility and comfort, it also has potential downsides. 

You’ve probably been sacrificing your healthy eating habits in favour of on-demand meal delivery options, skipped meals or fast food alternatives.

By taking small, simple, actionable steps each week, you can prioritise healthy eating habits and choices without the fuss, time commitment or stress. 

When you break your diet down into simple and actionable steps, it becomes easier to be consistent with – and we know that consistency is key to building good habits.

Let’s dive into our top tips for eating healthily when you’re working from home.

1. Prep Ingredients In Advance.

Before you panic or tune out, I’m not suggesting that you must batch-cook a whole week of meals in advance.

That approach gets very boring very quickly.

You get sick of eating the same Bolognese every day, and by the time Thursday rolls around, you’re likely to throw your pre-prepped meal straight in the bin and reach for Uber Eats instead.

Instead of meal prep, prepare individual ingredients to give yourself a baseline of readily available bits that you can throw together quickly, easily and without the hassle.

Here’s how to go about it:

1. Prep A Protein.

Choose a source of lean protein that will store well in a plastic container for a couple of days once cooked. Chicken, tofu, tempeh, lentils or beans work well.

Expert Tip.

Buy a premium can of tuna canned tuna or salmon for a low-maintenance, healthy option that doesn’t need to be cooked.

2. Chop Up Your Veggies.

When you’ve done your weekly shop (more on this later), come home and dice, slice or chop your chosen veggies.

  • Portion them out for each day of the week and stash them in reusable airtight bags.

This way, when it comes to mealtimes, you simply have to dump your pre-prepared veggies in a pan, removing the need to peel and chop them every time.

Expert Tip.

You can improve meal variety by playing some switcheroo. For example, you can swap your dressing or sauce to make each dish taste completely different.

3. Prepare A Carbohydrate Source.

Whether you enjoy rice, quinoa, pasta, legumes, or sweet potato, batch-cook your preferred carbohydrate ahead of time.

  • Most carbs cook quickly and last up to 7 days in the fridge.

This means you can whip up a big batch of whatever you please before the start of the week, and you’ve got the base of your meals ready to go!

Important!

By implementing these three simple steps ahead of your WFH workweek, you cut down the cooking time of each meal by 40-60%.

Ingredient prep is simple, fast, and removes:

  • The pressure to cook each meal from scratch.
  • The temptation to skip cooking a healthy meal “because I don’t have the time”.

2. Grocery Shop With A Strategy.

Never do your weekly grocery shop without a plan or a strategy! This is your chance to get ahead for the week and arm yourself with everything you need for a week’s worth of healthy, simple meals.

It’s in the moments when you have an empty fridge with lone lettuce wilting away in the crisper that you are most vulnerable to reaching for the UberEats app.

Before your weekly grocery shop, write a list of all the ingredients you plan to prep for the week ahead:

  • List your proteins, your veggies, your carb sources, and any ingredients you could use in different sauces and dressings throughout the week. 
  • Think about what you’ll snack on – fruits, boiled eggs, nuts and seeds, avocado or peanut butter on toast and smoothies are great options to get you started. 
  • Hit the shops armed with your list and a snack – because we all know shopping on an empty stomach never leads to healthy or wise decisions!

Expert Tip.

Order a few meals from a meal delivery service to ensure you have a few emergency rations on standby. Ready-to-eat meals should not become your primary source of nutrition, but they can offer a fantastic fall-back option when your 30-minute sales meeting blows out to 2 hours.

3. Don’t Eat At Your Desk!

People who work from home often fall into the habit of never leaving their home office.

While it can be tempting, particularly on a busy workday, to gulp your meal while seated in your fancy ergonomic chair behind your computer desk, avoid doing so.

Taking even 10 minutes away from your desk to enjoy your meal mindfully and get some fresh air has two key benefits for your health.

(Recommended: 7 Stylish Home Office Ideas).

1. Improved Digestion.

Mindful eating, or the practice of truly focusing on your food, has been shown to:

  • Improve eating behaviours.
  • Enhance your ability to recognise feelings of fulness and satiety.
  • Increase your control over your eating and food choices.
  • Prevent emotional eating.

Take the time to chew each bite slowly and appreciate all the sensations it affords you without distraction.

This will improve digestion and allow your body to better absorb the nutrients you’re supplying it with.

2. Improved Productivity.

Taking a brief break from your work to get outside or enjoy your food has been proven to be beneficial for your concentration and productivity.

While you may feel that tearing yourself away from your desk will interrupt your flow or reduce your productivity, the opposite tends to occur.

A short meal break gives you a chance to reset, refocus, and come back to your work with a fresh and focused mind, allowing you to be more productive and creative in the hours to come.

(Related: How Long Should You Stand At A Standing Desk?)

4. Be Careful With Fads.

People who commit to working on eating healthily or adopting a healthier lifestyle tend to go to extremes.

They often cut out foods or entire food groups, never allow themselves to enjoy treat foods, or adopt strict, excessive exercise regimes. 

  • In most cases, none of this is necessary or even beneficial!

Many people are convinced that following strict diets such as the ketogenic (keto) diet, which aims to obtain roughly 70-80% of your daily energy intake from fats, 10-20% from protein, and 5-10% from carbohydrates, is the most effective dietary pattern for promoting weight management.

However, this dietary pattern – along with most other trends or fad diets – often leads to guilt around food and can leave you at high risk of nutrient deficiencies.

While the keto diet may be appropriate for some people, especially people struggling with high blood glucose, insulin resistance or diabetes, this diet, and most others, are not the best approach to eating healthily while you’re working from home.

In short, restriction and deprivation have the opposite effect of what you’re hoping for.

  • Allow yourself some “fun foods” amongst all the healthy, nutritious whole foods you include in your meals, ingredient prep and weekly shop.
  • Add a packet of chocolate to your trolley, and indulge in a Tim Tam with your afternoon cuppa if you feel called to it. 
  • Make sure you’re prioritising the nutrient-dense whole foods and allowing yourself a few added extras along the way.

Balance is the key to consistency, and consistency is the key to maintaining a good diet while working from home.

Final Words About Eating Well While Working From Home.

Working from home doesn’t have to complicate your food choices or add to the difficulty of eating healthily.

You can leverage the added flexibility, access to your kitchen, and time saved from your commute to prioritise small changes that improve your overall well-being.

Eat away from your desk, pre-prepare ingredients and shop consciously to ensure you stay on track and make choices that lead to improved productivity.

– Emily

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7 Budget Home Office Ideas (Stylish & Inexpensive) 4.8 (32) https://arielle.com.au/home-office-ideas-on-a-budget/ https://arielle.com.au/home-office-ideas-on-a-budget/#respond Mon, 17 Oct 2022 05:32:30 +0000 https://arielle.com.au/?p=76333 Reading Time: 7 minutesWorking from home is here to stay, with more than 40 per cent of Aussie employees regularly working from home,]]> Reading Time: 7 minutes

Working from home is here to stay, with more than 40 per cent of Aussie employees regularly working from home, according to ABS data. Many of us are left scrambling for budget home office ideas so that we can finally stop working from the dining room table.

One of the biggest factors that determine your ability to focus is your physical environment.

  • The look and feel of your home office matter more than you realise.

I’ve scoured the World Wide Web to find seven stylish budget home office ideas that will elevate your current WFH setup without draining your wallet. I hope they help you feel good and stay productive at work.

(Related: 7 Career Ideas For Australians Who Are WFH).

1. An Office Nook.

home office ideas on budget

Source: Love And Renovations.

This office nook proves you can create a stylish office space without needing to use up an entire room, using leftover space in the main living room. 

With a practical yet stylish desk and chair combination from Target, and a small storage shelf attached to the wall, this home office is the ideal set-up for working with small areas.

(Related: Will The Cost Of Living In Australia Rise In 2026?)

2. A DIY Desk Hack With Extra Storage. 

home office ideas on budget

Source: Grillo Designs.

This DIY desk storage hack takes budget-friendly home office style to the next level. 

Expert Tip.

The designer removed the legs from this repurposed cork table (it used to be a dining table) and turned these IKEA drawers into a new set of legs with the added benefit of extra storage space. 

Stylish, practical and a great example of how you can repurpose furniture for your home office.

(Related: Top Benefits Of Working From Home).

3. The Full IKEA Special.

home office ideas on a small budget

Source: Making Joy And Pretty Things.

This beautiful home office goes heavy on the IKEA cabinets and shelves, and that’s because IKEA is renowned for its gorgeous yet budget-friendly office furniture. 

With calming green floating open shelves and a large floor-to-ceiling cabinet, this is a great example of a budget-friendly office space you can create when you have extra room to spare.  

(Related Article: Are Ikea Standing Desks Worth It?)

4. Add Accents Of Colour.

home office idea on a budget

Source: My Kind Of Sweet.

Pops of colour – whether a bright office chair or an eye-catching rug – can be a very effective and budget-friendly way to make your home office more inspiring. 

This pink chair and vibrant rug combination bring the whole office space to life, while the white and bright storage spaces (built into the desk, too, for better use of space) give the space a chic feel.

(Related: Dora Pro Standing Desk Review: Best WFH Desk?)

5. The Floating Desk.

home office setup ideas

Source: Threetimesahome.

Most people’s first instinct is to push the home office desk against the wall, but you can give your workspace light, bright and flowing feeling by floating the desk again from the walls.

Expert Tip.

To achieve this look, check out your local thrift stores or online marketplace to find a similar white and brass desk, which is very on-trend, thanks to its clean lines and nice white top. 

6. The Boho Look.

workspace ideas for WFH

Source: Tory Stender.

Want to achieve a cosy and bohemian look all under $150? Take notes from this designer.

This home office is brought to life not by its desk and chair set-up but by its leafy decorations. 

Expert Tip.

By utilising an IKEA unit she owned and mixing wicker baskets with white storage containers and plants, she transformed her home office into a less cluttered space while still providing functional storage.

7. Trendy Wall Workspace.

cheap home office idea

Source: Love Create Celebrate.

If the idea of turning a wall into an office workspace has never crossed your mind, take notes from this trendy home office design.

Who knew a simple wall could turn into such a lovely workspace? 

(Related: Best Under-Desk Treadmills).

Expert Tip.

The desk and floating shelves blend seamlessly into the wall and staircase, turning an otherwise basic wall into a functional office space without taking up too much precious floor space. 

5 Tips for Setting Up A Home Office On A Budget 

Now that you have received a healthy dose of home office inspiration, allow me to provide you with actionable advice you can use to transform your current office space into your mini-WeWork.

1. Choose A Dedicated Office Area. 

As tempting as it can be to work on the lounge (or even on your bed – we’ve all been there), nominating a specific area in your home to be your office space will make setting up your budget home office space easier. 

Expert Tip.

If you don’t have an entire spare room to dedicate to your home office, find an unused corner of your living room, or even a large staircase landing.

2. Create A Floor Plan.

It can be tempting just to start moving furniture around until you find a design that works.

However, measuring out the space you’re working with and creating a floor plan – no matter the size of your home office space – will ensure the final result is a much better use of the space. 

Plus, when you have a floor plan (including measurements), you are better positioned to start searching for the right budget items to put into your stylish new office space, instead of guessing whether a new table and chair will even fit in the space.

3. Consider Your Office Vibe & What You Need.

From Scandinavian designs to minimalism, to boho and everything in between, knowing what kind of design and style brings you joy will make shopping and decking out your budget home office easier. 

(Related: 13 Best Home Business Ideas).

Once you have your ideal vibe and style, you can start considering what you need to create the perfect budget home office.

What basics does your home office need? What do you already have? What do you need to buy?

Make sure you take ergonomics into account (like an ergonomic chair). On top of that, here are the other home office essentials you need to think about:

  • Laptop/monitor (or both)
  • Wireless keyboard and mouse
  • Standing desk
  • File storage
  • Cable management
  • Decorative pieces (plants, family photos – anything that will make you feel more creative).

4. Use What You Have & DIY. 

Take stock of what you have and what you can repurpose. 

  • Maybe you already have a sturdy desk you can use, but a little DIY paint refresh will give it a whole new lease on life. Or…
  • If you don’t have a desk at home, you can get crafty and create a simple desk by placing two filing cabinets next to each other and laying a board across them.

(Related Article: Ultimate Home Office Setup Guide).

Paint it your favourite colour, and now you have a desk with storage capacity too. 

In terms of decorative pieces, perhaps you have some plants and artwork cluttering up your bedroom, which can be moved to your home office to spruce up the space. 

Expert Tip.

There are plenty of ways to use inexpensive items to create office shelves, filing systems and organisational boxes. You could use a nice flower pot to hold your pens or use containers to create an organised storage system for things like scissors, paper, staplers and so on.

(Related Article: How To Claim Home Office Expenses).

5. Put On Your Bargain-Hunting Hat. 

From Etsy to Facebook Marketplace to garage sales and second-hand stores, there are many places to find budget home office furniture. 

Second-hand goods can get a bad rap, but even second-hand furniture in the worst condition can be repaired and uplifted with a little DIY, like sanding and painting.

Expert Tip.

If you don’t like the idea of second-hand office furniture, you can visit your favourite online or in-person stores to find pieces you like, and then wait until it goes on sale. 

Trading pieces of furniture with family or friends is a great way to find new (and free) home office furniture.

Perhaps you have a dining table you can trade for a smaller desk, or you could even trade skills and services for furniture (maybe your friend needs some accounting advice in exchange for an office chair).

  • Have you ever dreamt of having a Herman Miller Aeron in your home office, but didn’t have the money? There are ways to buy it second-hand, for less than $700.

Bonus Tip: Improve The Lighting.

A single overhead light is the number one ambience killer in your home office.

Not only can poor office lighting be the cause of eye strain and headaches, but it can also impact your mental health and productivity. 

  • The main goal of office light is to illuminate your workspace without creating harsh glare, contrast and shadows.

This can be through one or two well-positioned upward-shining floor lamps, which can bounce light off the walls and the ceilings, or some nice lampshades to diffuse the ambient lighting. 

(Related: Complete Guide To WFH Ergonomics).

To make things easy for yourself, position your office space in an area or room with great natural lighting from a window or skylight.

In general, it’s good practice to have natural light in front of or next to your work surfaces and computer screens to avoid glare (and give you a nice view outside).

Expert Tip.

To accommodate varying levels of sunlight during the day, invest in some budget-friendly solar shades to reduce any harsh heat, without compromising brightness. 

Final Words About Budget-Friendly Office Spaces. 

Use these home office ideas on a budget to create a new and stylish office space you’ll enjoy working in. 

It is certainly tempting to just work from your kitchen table, or your bed, but a dedicated office space will not only make work more joyful but will also make you more focused and productive. 

Start getting creative and building your budget home office ideas today – your future self will thank you!

Ally

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9 Benefits Of Working From Home (And 5 Drawbacks) 4.9 (53) https://arielle.com.au/benefits-of-working-from-home/ https://arielle.com.au/benefits-of-working-from-home/#respond Wed, 05 Oct 2022 04:18:00 +0000 https://arielle.com.au/?p=77898 Reading Time: 6 minutesMillions of Australians are participating in an experiment by working from home, hoping for a better work-life balance with fewer]]> Reading Time: 6 minutes

Millions of Australians are participating in an experiment by working from home, hoping for a better work-life balance with fewer interruptions and flexible hours. While many are loving the benefits of working from home, some are struggling with the drawbacks.

  • Increased levels of isolation and its toll on mental health are frequent topics of conversation among remote employees.
  • People who take remote jobs often feel invisible, unproductive and distracted – all while spending more hours at work.

Today, I’ll take a closer look at whether working remotely can be a net positive on your life.

(Related: Ultimate Work-From-Home Checklist).

1. Better Flexibility (Not Work-Life Balance).

I hate the term “work-life” balance. It’s one of those truisms that the mainstream media loves to wax on about because it’s uncomplicated enough for mass production and digestible enough for mass consumption.

  • Some of the most fulfilled and happiest people I’ve met live the most unbalanced lives imaginable.
  • Some of the most “balanced” people I know are empty and miserable, despite arriving at work precisely at 9 am and leaving on the dot at 5 pm.

Of course, other permutations are also possible. There are plenty of miserable workaholics and blissfully happy unemployed hippies.

That’s exactly my point.

Chasing work-life balance is an exercise in futility. It sets you up for failure because it positions your “work” in an artificial, false zero-sum battle with your “life”.

You don’t need a better balance. You need the tools to design – and build – the kind of life that you want to live.

For example, how is that side hustle you’ve been talking about starting for 5 years coming along?

Now that you’re not being measured by the number of hours you sit at your office desk, how about you:

  • Figure out how to improve your productivity, so that you complete everything expected of you two hours earlier, and
  • Use those hours to build your new business?

(Related: Hidden Costs Of Poor WFH Ergonomics).

2. Less Time On The Road.

reasons to work from home

One of the biggest advantages of working from home is the elimination of the daily commute.

According to a study by the Royal Melbourne Institute of Technology, the average Australian worker spends between 66 and 71 minutes travelling to and from work daily.

That’s 5-6 hours every week, or 20-24 hours every month, that can be used for more productive activities such as:

  • Work more to grow your career faster.
  • Build that side hustle I mentioned earlier.
  • Spending time with family.
  • Pursuing a hobby.

(Related: Best Accounting Software For Solopreneurs).

3. Location Independence.

Working remotely gives you a lot of freedom. As long as you have a laptop and an internet connection, you can get your work done from any city or country in the world.

This is attractive for younger professionals who want the flexibility to work while seeing the world.

As someone who has done the remote job “digital nomad” thing for 6 years before resettling in Sydney, I can speak to its pros and cons from experience.

  • The main benefit is the opportunity to see the world. I visited about a dozen countries during those 6 years, learned to speak (very basic) Spanish, learned to dance salsa and learned a lot about the world (and myself) by meeting and observing people.
  • The main drawback is that travel makes your life frustratingly inefficient. Flying sucks precious time, as does finding apartments and coworking spaces in new towns. You’ll end up doing a lot more admin than you’re used to, all of which eats into your workday or your free time.

Plus, many overseas adventures can’t be squeezed into a weekend, so if your job demands 40-50 hours of your time, you’ll have to say no to a lot of cool stuff.

Expert Tip.

More likely than not, you’ll end up living the same urban life as you did back in Australia, except you’ll be in Porto or Playa Del Carmen or Koh Samui.

4. Fantastic Home Office Environment.

benefits of working from home

You can set up the home office of your dreams, customising it exactly to your taste.

No more soul-sucking corporate offices, however “open plan” they may be.

5. Increased Productivity.

Several studies have found that people are more productive when they work from home.

For example, this study by Stanford University found that employees who worked from home were 13% more productive than their office-based counterparts.

As someone who dislikes interruptions, I see how this can be true.

It takes a person about 20 minutes of focused work to enter a peak productivity state.

Important!

If you work in an office environment where colleagues frequently ask you questions, you may never enter this state at all.

6. Reduced Environmental Impact.

Working from home can also help reduce your carbon footprint. With no commute, you’ll be responsible for emitting far less CO2 into the atmosphere.

Did You Know?

If you live in Sydney and work from home, you could reduce your annual carbon output by 1,000 kilograms.

7. More Money In Your Pocket.

Without the need to purchase “work clothes” just to signal status to your coworkers, and spend money on driving or public transport, a remote job can save you a lot of dough.

(Related: MYOB vs QuickBooks: Which Is Best For Aussie SMBs?)

If you set up a dedicated office space in your home, you may be able to take advantage of tax deductions for your home office furniture and power bills.

8. Better Opportunities For The Disabled.

working from home

People with disabilities face a lot of challenges in the workplace.

  • Remote work can open doors to opportunities that were previously unavailable or unworkable.

For example, a person with a hearing impairment can avoid the challenges of a face-to-face workplace by communicating via transcription-enabled video chat.

9. Access To Global Jobs.

You can score a plum gig with an overseas company, but continue to live and work in Australia.

More and more businesses are offering remote work opportunities to the best talent, no matter where they live.

(Related: 11 Best Web Hosting Providers In Australia).

5 Downsides Of Working From Home.

Remote workers get a lot of perks, but those are not without a cost. Let’s examine the main challenges that come along with WFH arrangements.

1. Psychological Isolation.

Remote workers report stronger feelings of loneliness when working from home.

Ensure that your personality matches your choice of workplace. If you’re high on the extraversion spectrum and crave human interaction, remote jobs may not be for you.

Conversely, if you’re a highly logical, introverted person who loves the grind, working remotely may provide you with an optimal level of psychological stimulus.

2. Poor Ergonomics.

The coronavirus pandemic hit, and everyone was suddenly sitting slouched behind their kitchen tables or draped over their couches.

  • Those are not workable long-term solutions.

Invest in an ergonomic office chair (how to choose an office chair) and ensure your desk is set up ergonomically to avoid strain and discomfort.

3. Blurred Boundaries.

How do you know that work is finished and family time can start?

Mainstream advice suggests that you deal with this by establishing clear boundaries between work time and personal time. For example, you might designate specific hours for work and make sure to clock off at the end of the day.

  • This advice doesn’t work for most jobs – especially in performance-driven environments, or positions of high responsibility.
  • Your “boundary” will fly out the window as soon as the boss asks you to fix a crisis.

Esther Perel has a quote – “it’s not a problem to be fixed, but a dichotomy to be managed”. I suggest you adopt her view on this issue.

Not all problems have clear-cut solutions – and instead require ongoing oversight to ensure you fulfil on your commitments and remain flexible enough to make reasonable exceptions.

Expert Tip.

Set up a dedicated workspace in your home so you can physically leave “the office” at the end of the day.

4. Distractions!

When working from home, there are a million potential distractions. You’ll be tempted to put off work in favour of laundry (you’re a great husband, after all!), dishes, or that new episode of your favourite show (you earned a break!)

  • To stay focused, set up a routine and stick to it.

For example, I start work early (7 am) and work without distractions until about 930am. I don’t check Slack, Teams or email.

I then have breakfast and punch out another power productivity session between 10 am and 1 pm.

Then it’s lunch and whatever else my day demands of me.

You may prefer a different routine, which is fine. The key is to create one and be consistent with it.

(Related: Ultimate Guide To Income Statements).

5. Becoming Invisible.

Workplaces with hybrid teams can experience an issue where bosses are biased against fully remote team members.

Consciously or not, they may neglect to acknowledge or notice your achievements or invite you to crucial meetings.

Counter this by asking potential employers about their communication strategies and what remote collaboration software they use.

Steven

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9 Steps To Claiming Home Office Expenses At Tax Time 4.8 (26) https://arielle.com.au/home-office-expenses/ https://arielle.com.au/home-office-expenses/#comments Tue, 19 Apr 2022 05:44:10 +0000 https://arielle.com.au/?p=71424 Reading Time: 10 minutesWorking from home comes with a unique set of perks, one of which is the ability to claim home office]]> Reading Time: 10 minutes

Working from home comes with a unique set of perks, one of which is the ability to claim home office expenses as tax deductions on your tax return.

But what expenses are you able to claim?

This blog post will show you how to claim your work-from-home expenses in a way that puts the most money in your pocket.

Remember that these are general guidelines – always speak to an accountant or tax specialist to find out precisely what you are eligible for.

(Related: Ultimate Home Office Setup Guide).

1. Ensure That Your Home Office Expenses Are Eligible.

To claim WFH expenses on your tax return, you must clear ATO’s first eligibility test, which says:

  • You must have spent the money yourself and not been reimbursed.
  • The claim must be directly related to earning your income.
  • You must have a record to substantiate the claim.

Once satisfied that your home office expenses clear this eligibility hurdle, you must divide them into one of two categories.

(Related: Best Small Business Accounting Software).

2. Classify Your Expenses Correctly.

Broadly, your home office deductions fall into occupancy expenses (can only be claimed in specific situations – see below) and running expenses.

Let’s examine each in detail.

Examples Of Running Expenses:Examples Of Occupancy Expenses:
Electricity charges for heating/coolingRent
Electricity charges for lightingMortgage interest
Cleaning costsLand taxes
Depreciation (e.g. for office desks and laptops)House insurance premiums
Cost of repairs to furnitureWater rates

A. Home Office Running Expenses.

Running expenses are the ongoing costs associated with running your home office and can be claimed regardless of whether you work from home permanently or occasionally.

These include costs like:

  • Heating & cooling.
  • Lighting your home office space.
  • Work-related calls.
  • Work-related internet usage.
  • Decline in value of office equipment like computers and printers.
  • Cost of repairs to office furniture.

B. Home Office Occupancy Expenses.

Occupancy expenses are associated with owning or renting your home. They’re not affected by your income-earning activities. They include:

  • Mortgage interest.
  • Rent.
  • Council rates.
  • House insurance premiums.
  • Body corporate fees (if you live in an apartment).
  • Land taxes (if you own your home).

Expert Tip.

Keep good records if you plan to claim occupancy expenses on your tax return. The ATO will require evidence that you are using part of your home specifically for work and business purposes.

3. Decide Which Expenses You Can Claim.

If you work from home, you’ll probably be able to claim at least some of your running expenses.

Occupancy expenses are more tricky to claim, and you’ll only be able to deduct those if you satisfy ATO’s strict eligibility criteria.

(Related: MYOB vs Reckon: Which Is Best For Aussie SMBs?)

In a nutshell, the more substantial your home office is, the more you’ll be able to claim.

Use the table below to find out what you can claim:

Type Of ExpenseAn Area Of The Home Is A Place Of BusinessDedicated Room Used As A Study Or Home OfficeWork Done At Home Not In A Specified Area
Running ExpensesYESYESYES
Occupancy ExpensesYESNONO

As a rule of thumb:

  • If you’re operating a home business from a dedicated area of the house, you will be able to claim both types of expenses.
  • If you’re an employee who does some work from home for convenience, you’ll be allowed to claim running expenses but not occupancy costs.

Of course, there are always exceptions, so consult your accountant for the final word on your eligibility.

(Related: 11 Best Web Hosting Providers In Australia).

4. Don’t Get Caught Claiming In Excess.

The ATO is cracking down on “ambitious” claims, so make sure your tax return aligns with reality.

For example, you may be tempted to claim occupancy costs, even if you work from the kitchen table or a spare room a few times per week as a salaried employee.

Yet, the ATO is quite clear here – to claim occupancy costs, it expects you to have an area of your home set aside exclusively for business purposes.

Important!

If you want to claim occupancy costs for a specific area, it needs to have the “character of a place of business.” Yes, there is some grey area between that and a “Dedicated Room Used As an Office”, but most employees will fall into the latter category, not the former.

5. Choose The Best Claim Method.

You can claim a deduction for your home office using one of two methods. Each method has specific pros, cons and eligibility criteria.

  • The Fixed Rate Method requires the least of your time but yields the lowest tax deductions.
  • The Actual Cost method is great for squeezing every last bit out of your claim but requires you to keep extensive records.

We will demonstrate the effectiveness of each method in a hypothetical real-life example, where Tom works from home as a cryptocurrency trader, in a dedicated room, for 20 hours per week.

He spends the other 20 hours of his workweek in Sydney’s PwC headquarters as a senior analyst.

Per our guidelines above, he is eligible for running expenses but not occupancy expenses. Here’s a summary of deductions that Tom plans to make:

  • $3000 laptop purchased for work use.
  • $2000 standing desk purchased for work use.
  • $1500 ergonomic chair purchased for work use.
  • 70% of his $1600 annual phone costs are work-related.
  • 50% of his $1200 annual internet costs are work-related.

1. The Fixed-Rate Method.

Most WFH professionals use this method for claiming expenses on their tax returns because it yields great returns without being overly complex.

It is comprised of two steps.

  • First, you claim 52 cents for each hour you work from home to cover all the increased running costs you have incurred, including extra power, lighting, cooling, heating, and cleaning costs. The decline in the value of home office furniture, such as a standing desk or an ergonomic chair, is also included in the rate.
  • Second, you add deductions for the work-related portion of your home office, including internet bills, phone bills, consumables and the decline in value of computer equipment and accessories, such as your laptop, phone, monitor and headset.

To use the fixed-rate method, you must:

  • Incur additional running expenses as a result of working from home.
  • Have a dedicated work area in your home that is used only for work purposes.

Pros.

You can claim a deduction for running expenses without the need to keep records.

However, you need to provide proof of the hours you’ve spent working from home (by keeping a diary or a timesheet).

Cons.

You will need to set aside a dedicated area in your home for your WFH activities. A dining table doesn’t count.

This method is more clunky because you will need to separately calculate your work-related use of equipment (laptops, standing desks, office chairs, headphones, etc) and show the work-related portion of running expenses like phone bills.

How Much Will You Get?

Tom gets only $520 for his hours worked (which is $280 less than what he’d get using the Shortcut Method) and can claim a portion of his phone and internet expenses, as well as the depreciation of his laptop.

Description:Total:
20 hours per week X 52 cents X 50 weeks$520
70% of the $1600 annual phone bill$1120
50% of the $1200 annual internet bill$600
Decline in value of laptop ($667 over 3 years)$667
Tom’s Total Claim For Working From Home$2907

Unfortunately, Tom doesn’t get full deductions for the $2000 he has spent on his beautiful standing desk and $1500 on his ergonomic office chair – because office furniture is included in the 52 cents per hour figure when using the Direct Method.

To sum it up, if you have any significant phone bills, internet bills or equipment purchases that you can claim, and you haven’t spent massive amounts of money on the fit-out of your home office, the Fixed Rate method is a good fit for you.

(Related: Ultimate Guide To Income Statements).

Who Can’t Use This Method?

Don’t use this method if you:

  • Aren’t required to work from home by your employer – for example, you choose to work from home
  • Have already claimed deductions for working-from-home expenses using another method.

Learn more about the fixed rate method here.

2. The Actual Cost Method.

Using the actual costs method, you don’t start with a baseline “cents per hour worked” deduction.

Instead, you simply calculate all expenses that you have incurred to produce your income when working at home, from scratch.

This can include almost all running and occupancy expenses:

  • Decline in value of home office furniture (e.g. desks and chairs).
  • Depreciation of computer equipment (e.g. laptop, phone, headset).
  • Heating, cooling and lighting (e.g. a proportion of your total household bills based on the number of hours you work from home compared to the number of hours you use the premises).

Pros.

This method has the potential to maximise your return.

For example, if you have a dedicated home office and incur high electricity costs due to running multiple computers or other equipment, the Actual Cost method will likely result in a higher deduction than the other two methods.

Important!

Another benefit of the actual cost method is that it allows you to precisely claim your occupancy expenses (e.g. a proportion of your mortgage interest or rent, property insurance, and rates as business expenses).

Cons.

The main downside of this method is the amount of record-keeping required. You will need to keep receipts for all expenses related to your home office, including:

  • Utilities (electricity, gas, water).
  • Phone and internet.
  • Cleaning and maintenance.
  • Depreciation of office furniture and equipment.

Learn more about the actual cost method here.

How Much Will You Get?

Using Tom as an example again, the calculations look even more promising:

Description:Total:
Electricity for heating/cooling (15c per hour for 20 hours x 52 weeks)$151
Electricity for lights and electrical equipment (5c per hour for 20 hours x 52 weeks)$52
Decline in value of standing desk ($400 over 5 years)$400
Decline in value of ergonomic chair ($300 over 5 years)$300
Decline in value of laptop ($667 over 3 years)$667
70% of the $1600 annual phone bill$1120
50% of the $1200 annual internet bill$600
Tom’s Total Claim For Working From Home$3290

Tom has significant energy expenses and a beautiful, ergonomic home office setup. He is able to get maximum deductions for those expenses using the Actual Cost method.

3. The Shortcut Method.

The shortcut method was temporary (introduced by the ATO in response to COVID-19) and ended on the 30th of June 2022.

It was a quick and easy way to calculate your deductions for work-related expenses; you could use the shortcut method to calculate your deductions:

  • Between March 2020 and June 2020, for the 2019-20 income year; and
  • For the 2020-21 and 2021-22 income years.

This included time spent working overtime, on weekends and public holidays.

However, you needed to provide proof of the hours you’ve spent working from home (by keeping a diary or a timesheet).

With this method, you could claim 80 cents per hour that you worked from home during the relevant period.

Pros.

The shortcut method was the best option if you didn’t have records of your expenses, if your claim was for a small amount, or if you didn’t want to waste time hunting through shoe boxes of receipts.

You simply had to produce a timesheet, roster or diary that shows the number of hours you’ve worked from home.

Cons.

The biggest downside of this method was that it didn’t always give you the biggest tax return.

It’s was also not suitable for calculating occupancy costs.

If you thought you may have been entitled to claim those, or you have a lot of running costs to claim, you should have used the fixed-rate method or the actual cost method (see above).

How Much Will You Get?

Using the temporary shortcut method, Tom got a generous 80 cents per hour worked at home, but couldn’t claim any individual deductions such as equipment depreciation and phone and internet expenses.

Description:Total:
20 hours per week X 80 cents X 50 weeks$800
No phone, internet, computer equipment or home office furniture can be claimed as it’s included in the 80 cents$0
Tom’s Total Claim For Working From Home$800

Learn more about the shortcut method here.

(Related: Tips For Better Home Office Lighting).

7. Check If You Can Claim Mortgage Interest.

Interest on your mortgage is a form of occupancy cost and, therefore, can only be claimed in limited circumstances.

Specifically, to make a mortgage interest deduction, your home office/business must pass the ‘interest deductibility test‘ set by the ATO:

  • Has a commercial use if it is identifiable as such; for example, you have a sign with your business name in front of your home
  • Not readily suitable or adaptable for private or domestic purposes
  • Used exclusively or almost exclusively for carrying on your business
  • Used regularly for visits by your clients

Expert Tip.

Remember that opting to claim mortgage interest will probably trigger a payment of capital gains tax on the floor area of your house designated as a workspace, when you sell the house.

8. Ensure That You’re Not Claiming For Ineligible Home Office Expenses.

Not all purchases are created equal. You can’t claim a deduction for the following home office expenses:

  • Repairs to a home office
  • Renovations to create or convert a room into a home office
  • Refreshments such as coffee, tea and milk
  • Costs related to your children and their education
  • Home gym equipment

(Related: The Only Work-From-Home Checklist You Need).

9. Provide Records To Support Your Claims.

Records required by the ATO will largely depend on your chosen claim method.

Predictably, the more sophisticated the method, the more records you’ll need to produce.

RecordShortcutFixedActual
Itemised phone accountsNOYESYES
Records of internet costsNOYESYES
Records of cleaning costsNO
Diary entries that show hours worked*YESYESYES

Expert Tip.

If your work patterns are stable across the year, you can keep a detailed diary for a four-week representative period and extrapolate it to the length of time that your claim covers. If your work patterns fluctuate, you’ll need to keep a diary for the entire year.

What Deductions Can You Claim As A Business Owner?

It’s quite feasible that you’ll be able to claim home office running expenses and occupancy expenses.

You can use any of the 3 methods to claim your deductions for working from home.

Learn more about how to claim a deduction for a home-based business here.

Is Working From Home Here To Stay?

Probably. Entirely new patterns of work are emerging.

Many employees are reluctant to give up the flexibility afforded to them by the COVID pandemic, with two-thirds wanting to continue working at least partially from home.

In response, many companies have announced that they will be permanently instituting WFH policies.

Even though the technology that enables WFH existed pre-pandemic, very few people with serious career aspirations entertained it as an option.

Workplace management techniques, cultural standards, and the stigma surrounding working from home may have discouraged remote employment.

As the CEO of Morgan Stanley explained in 2020:

“If you’d said three months ago that 90% of our employees will be working from home and the employer would be functioning fine, I’d say that is a test I’m not prepared to take because the downside of being wrong on that is massive.”

Yet, two short years later, in 2022, most CEOs have a cautiously optimistic view of WFH arrangements.

Hybrid work models are emerging as the best compromise, at least in the short to medium term.

The End Of The 5-Day Commute.

According to research by the Australian Productivity Commission, the daily commute to the office imposes a substantial, yet invisible, tax on employees.

Australians in major cities spend around 67 minutes per day commuting. This translates to $49-57 in foregone earnings per day.

How much time do Aussies spend commuting?

Deleting this tax through higher retained earnings or more free time will be a welcome change.

The Dark Side Of WFH.

Work-from-home arrangements are not without issues.

For example, they have already been shown to ratchet up online disinhibition, which correlates highly with bullying.

Managers and executives will need to work hard on identifying and preventing these unintended consequences.

Employees:Employers:
BenefitsNo commute
Reach global labour markets
Tax deductions on home office
Cost savings
Reach global talent
ChallengesWorking too much
Lack of community
Bullying
Building trust
Remote collaboration

Meanwhile, a recent survey has revealed that many employees feel more tired and less engaged when juggling work and family obligations.

Ironically, the working hours of many employees have increased more than their commuting hours have decreased. This resulted in a net negative amount of time for family and friends.

The most brutal examples of this trend have appeared in China, where 12-hour workdays, 6 days per week became the norm until the Supreme People’s Court intervened.

Irene

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